Administrative Positions

Search firms that wish to present candidates to Oblon must do so through our Recruiter. Search firms will be expected to sign a Fee Agreement before we accept any candidate(s). You will not be entitled to receive any compensation as a result of the hiring of any candidate(s) unless we have an executed Fee Agreement in place with your firm.  We do not utilize search firms on all openings.  All candidates, regardless of how presented, will be required to apply though the ADP Workforce Now portal.

 

Formalities Specialist- IP Ops I

US Office

Reviews, processes and files new National Phase, Bypass Continuation and Utility applications to include complete review of client correspondence, identification of missing documents, preparation of formal documents such as Declarations or Substitute Statements. Reviews and processes all associated formalities after filing of new applications to include Official Filings Receipts, Notices of Publication, Office Actions, responses to Missing Parts, Issue Notifications and Letters Patent. Prepares and e-files Supplemental ADSs, Declarations, Assignments, Translations of Specifications, previously prepared Preliminary Amendments, Requests for Corrected Official Filing Receipts, Certificates of Correction as needed. Prepares and e-files Information Disclosure Statements to include determining whether fees or certification are required.

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Accounts Receivable/Collector


This position’s duties include entering daily cash receipts, maintaining client accounts, corresponding with clients concerning the status of their account. Correspondence is not limited to overdue accounts. Client inquiries concerning billing issues need to be researched and answered in timely manner. Excellent communication skills are necessary to interact with attorneys and clients, by both phone and with written correspondence.

The successful candidate will type 45 wpm, be proficient in MS Word and Excel, and have attention to detail, with excellent spelling and grammar skills. CMS and/or Elite and patent law firm experience a plus.

Click here to apply.

Equal Opportunity Employer

Docketing and Administrative Services Assistant

US Office

As part of this firm's central Docketing department, the purpose of this position is to provide IP Docketing support which includes the processing and docketing of due dates for incoming correspondence and filings related to U.S. and foreign patent matters while managing transition of electronic records to Anaqua, clearing the daily firm dockets, as well as assisting with the updating and maintaining of the firm’s client data base.

The candidate must meet the following:

Be tech-savvy with a quick-learner mindset.

Excellent written and oral communication skills.

Ability to read and fully comprehend the implications of all PTO and client correspondence.

Ability to identify invalid docket answers, as well as omitted or erroneous PTO filed documents to ensure all dockets are cleared timely and accurately.

Extremely detail oriented and well organized.

Ability to type 35-40 wpm.

Experience using IP Manager and Anaqua a plus, but not required as training will be provided.

Hours are 8:30 to 5:00 with occasional overtime.

Patent Legal Assistant/Paralegal

US Office

Review, process and file new National Phase, Bypass Continuation and Utility applications to include complete review of client correspondence, identification of missing documents, preparation of formal documents such as Declarations or Substitute Statements. Review and process all associated formalities after filing of new applications to include Official Filings Receipts, Notices of Publication, Office Actions, responses to Missing Parts, Issue Notifications and Letters Patent.

Prepare and e-file Supplemental ADSs, Declarations, Assignments, Translations of Specifications, previously prepared Preliminary Amendments, Requests for Corrected Official Filing Receipts, Certificates of Correction as needed.

Prepare and e-file Information Disclosure Statements to include determining whether fees or certification are required.

Review and process Notices of Allowance to include a complete review of the entire history of the application to verify that there are no outstanding issues that need to be addressed and that all appropriate documents such as Assignments, Declarations, Priority Documents etc. have been filed. Verify that all information such as inventor information, Applicant information and Application information is correct by comparing it to documents previously filed. Verify that all Information Disclosure Statements have been considered and that current/allowed claims are correct.

Prepare and e-file payment of the Issue Fee along with any other required documents.

Prepare various reporting letters to include preparation of billing sheets and drafting of basic client correspondence requesting any missing items or to clarify any discrepancies.

Bachelor's degree preferred or combination of work experience and education equivalent.

Advanced understanding of Patent Prosecution required.

Must have excellent attention to detail, type approximately 35-40 wpm and have keen organizational skills.

Must be able to work independently in an electronic environment including manipulation of documents, running reports, creating correspondence and filings, uploading and downloading documents from electronic sources including the Patent Office website and the firm’s document management system.

EOE